richfool wrote:
Currently, I record against each holding, across the (Xcel) spreadsheet:-
The name of the stock, the qty of shares held, the book cost, the current value, a cell with a formula that calculates the % that that holding is of the overall portfolio, then a cell which calculates the capital performance as a % using the book cost and the current value, then 12 columns - one for each month, where I enter dividends rec'd, then at the end of those:
a cell with a formula that totals up the dividends rec'd year to date
then a cell with a formula that calculates the YOC (yield on cost) from the total dividends rec'd & the book cost
then a cell with a formula which calculates the YOCV (yield on current value) from the total dividends rec'd & the current value.
Those are on my normal dividend spreadsheet. I have a couple of other spreadsheets that monitor other things.
tjh290633 wrote:
Just looking at the relevant spreadsheet on my portfolio, I call it "Income Forward". It has successive columns showing:
1.Company
2.Date Announced
3.Date XD
4.Date Paid
5.No of Shares
6.Dividend/share
7.Dividend (£.p) Forecast
8.Cumulative Dividends
9.Dividend Announced
10.Dividend Paid
11.Cash Balance actual
12.Predicted Cash balance
Replying to both really, with hopefully the same general point, which is that if one thing has become clear to me over the years regarding the way people track income-portfolio-related details, where they do so via spreadsheets and the like, it's that each of us find a way to do it that captures what we think is important, and also manages to do that in a way that we're happy to process and manage as individuals.
It's often a very personal process, and I think it's absolutely right that it should be, because I do think that one of the major over-riding influences that helps to keep us in this game over very long periods is simply to find ways to do things which are 'comfortable' for us as individual investors, and this area is definitely related to trying to achieve that level of 'personal comfort', or it is to me at least...and I perhaps think with hindsight that much of this thread perhaps highlights that 'individual approach' to things in a very good way...
I have two main spreadsheets for my income portfolio. One is largely based around our HYPTUSS tool, which automatically scrapes the important information that I'm interested in on a 'per-share basis' -
Share-price
Latest / Forecast Yield
Latest / Forecast Cover
Latest / Forecast PE
Using the above values, the spreadsheet then automatically calculates holding-values, a couple of weighting values (income / capital), along with potential top-up ratings based on Terry's fantastic formula and approach.
It also calculates my expected '12-month out' dividend income, based on the automatic share-price / forecast-yield / capital value fields. I record this at monthly intervals, and then compare notes in future months to see how accurate those 12-month look-aheads were. They are surprisingly accurate, and certainly accurate enough for the process to be very useful to me...
I'm still working, and hopefully looking ahead to some mythical 'early retirement date', and to easily have available fairly reliable 'future-income figures', as well as the much more important (to me at this present time..) projection of the 'growth' of that future income, compared to previous monthly figures, helps me a great deal in trying to predict and plan for that future mythical date....
My second spreadsheet tracks my 'rolling-12-month' dividend income, and captures all dividends coming into my various shares accounts. Being able to easily aggregate all incoming dividends, and see on a rolling 12-month basis how my investment-income is (hopefully!) gradually rising over time is very, very encouraging to me, and again, this plays a large part in helping me maintain the 'long game' necessary to succeed in using my income-investment strategy to help me achieve my long-term goals..
This second spreadsheet doesn't take long at all to compile, as it just copies and pastes my dividend-income-history details for each account, and adds them to the ongoing capture of previously-paid dividends. Whilst there's sometimes little 'blips' in month-to-month comparisons, the general trend over the years is to see a gradually rising 'rolling-12-month-income' figure, and a long-term history of such details enables me to generally be able to track onward-projections of that income, which of course is likely to be a replication of the 'forward yield' figures obtained via the HYPTUSS methods above, but is an important 'belt and braces' process for me, and also one that enables me to keep track of all paid-in dividends, and perhaps give me the chance to capture one that might not have been paid and should have....
I should add that having done this 'dividends-paid/rolling-12-month-income' sheet for many years now, I can't actually remember a dividend ever 'not being paid', and me having to chase it, so whilst, many years ago now, I actually began this 'capture of dividends-paid' process with a view to originally making sure everything was always paid as it should be, distrustful as I was then of the payment-processes, I'd urge anyone who might be thinking of pursuing such records purely from a position of 'distrust' to simply not bother, as the time spent tracking the payment details will, I think, prove to be fruitless given the chances of a payment ever being missed...If you also want to capture them for other reasons too, as I do here for my 'rolling-12-month income' process, then fine, but I personally wouldn't *just* capture and record them to make sure they were being paid....
Anyhow, that's my two major spreadsheet-related processes, now that we're going all 'Jaws' on this thread with these types of details...
It's interesting to see what and how others track regarding their own portfolio details, but for those of us that do it, I think it's such a personal area regarding info and processes that we're unlikely to either agree or influence anyone else in a major way after many years of carrying the processes out and being generally happy with them...
Cheers,
Itsallaguess